Purpose of This Guidance

To help members, research teams, and partner organizations understand the documentation required for standards development proposals, AIET provides consolidated guidance for four stages: project solicitation, proposal approval, public consultation, and publication. The priority is to retain authentic, complete, and traceable process records rather than replacing project evidence with promotional statements.

A prospective participant should first define the problem the proposed standard is intended to address, its intended users, and the existing basis for the work. The project title, leading and participating roles, technical scope, and expected document form should remain consistent across the submission. Current standards, policy documents, research materials, and project data should be cited with an accurate source and version.

Documentation for the Four Stages

• Project solicitation: explain the background, practical need, scope, and initial participation arrangements.
• Proposal approval: provide the existing basis, problem definition, document framework, work plan, and supporting materials.
• Public consultation: retain the consultation draft, comments received, responses, and the basis for version changes.
• Publication: verify the standard number, title, publication date, implementation date, publication notice, and formal PDF.

Content and Organizational Roles

Materials should distinguish accurately among the issuing body, drafting organizations, participating organizations, and the party organizing public information. Where an official standard is reproduced for reference, AIET organizes publicly available information and search access only. It does not alter the issuing, drafting, or ownership relationship and does not present an external standard as an Association outcome.

If the official document does not identify a drafter, drafting organization, or another item, the corresponding field may remain empty. Unverified information should not be added merely to make a page appear complete. English information should be translated professionally from the formal Chinese text, using an institution's official English name where one is established.

File Submission and Maintenance

Before submission, files should be checked to ensure they open correctly and that the file name, version, and document information agree. The formal public PDF should be preferred; scanned files should be complete and legible. Where a version is updated, an appropriate update note should be retained so that different versions are not mixed on search and download pages.

AIET will hold a briefing on standards development project proposals on 24 July to explain the document checklist, content maintenance, and frequently raised questions. The Association Events section provides the controlling activity information.